Shipping documents

Description: This document can be used if no country-specific requirements already exist. A bill of lading is a negotiable instrument which means it is a document of title and the title of the goods can be transferred using this document. Different bills of lading exist, depending on the method of transport.

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Description: This document can be used if no country-specific requirements already exist. A commercial invoice is a formal demand note for payment, issued by the exporter to the importer for goods sold under a sales contract. The document gives details of the goods sold, payment terms and trade terms. In addition, it is used for the customs clearance of goods and serves as a base for calculating customs duties.

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Description: This document can be used if no country-specific requirements already exist. A confirmation of insurance is a document issued by an insurance company. It confirms that an insurance policy has been purchased. It covers the loss or damage of ships, cargo, terminals, and any transport or cargo by which property is transferred, acquired, or held between the points of origin and final destination. The terms and conditions covered are as per the insurance documents.

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Description: This document can be used if no country-specific requirements already exist. A packing list provides details about the shipment such as number of packages, weight, volume and description of the merchandise. One objective of the packing list is to facilitate the inspection and survey of the consignment that comprises the shipment and is included in the invoice. Custom officials and carriers use the packing list as a check-list to verify the outgoing and incoming cargo.

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Description: This document can be used if no country-specific requirements already exist. A proforma invoice is a price quote or estimated invoice sent by a seller to a buyer in advance of a delivery of goods. It informs the buyer of the kind and quantity of goods, their value, and other important information such as weight and payment terms. This helps the buyer to make a transaction decision and to confirm the order.

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Description: This document can be used if no country-specific requirements already exist. A waybill is a document providing for the automatic release of cargo to a named consignee. It is a receipt of goods but not a negotiable instrument and is an evidence of contract of carriage. The use of waybill does not effect the terms of the carriage and the terms of carriage may differ as per the carriers policies.

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Description: The exit summary declaration shall be lodged by the exporter before the goods leave the EU customs territory (at least 24 hours before commencement of loading into the vessel,if sent by Containerised maritime cargo, at least 2 hours before the departure,if sent by rail or inland waterways,at least 1 hour before the departure, if sent by road, at least 30 minutes before the take off, if sent by air).

Source: European Commission

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Description: 1) The official model for declarations to customs by the normal procedure shall be the Single Administrative Document. The single administrative document is composed of a set of eight copies which have the following functions. Copy 1: Retained by the Member State where the export or Community transit formalities are carried out. Copy 2: Used for the statistical purposes of the exporting Member State. Copy 3: Returned to the exporter after being stamped by the customs. Copy 4: Retained by the office of destination upon completion of the Community transit operation or as the document providing evidence of Community status of the goods (T2L document). Copy 5: Return copy for the Community transit procedure. Copy 6: Retained by the authorities of the Member State in which import formalities are completed. Copy 7: Used for statistical purposes by the Member State of import. Copy 8: Returned to the consignee. In order to take account of certain requirements connected with the use of data processing, dual-function copies have been designed. They are assembled in sets of 4 copies, of which two can be printed in succession in order to produce the desired combination of copies. 2) The declaration must be drawn up in one of the official languages of the Community which is acceptable to the customs authorities of the Member State where the formalities are carried out. If necessary, the customs authorities of the Member State of export may require from the declarant or his representative in that Member State a translation of the declaration into the official language or one of the official languages of the latter.

Source: Commission Regulation (EEC) No 2454/93 (OJ L253) ; Council Regulation (EEC) No 2913/92 (OJ L 302).

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Description: This document contains data valid for the whole of the declaration. The information contained in the Transit/Security Accompanying Document shall be based on data derived from the transit declaration.

Source: European Commission

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Description: This document contains data valid for the whole of the declaration. The information contained in the Transit/Security Accompanying Document shall be based on data derived from the transit declaration.

Source: European Commission

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Description: The load list must show the following information: (1) the name of the ship or the flight number of the aircraft due to carry the goods, (2) the expected date of departure, (3) the destination, (4) the number of packages in each consignment, (5) the marks and numbers of those packages, (6) a description of the goods. For goods carried in freight containers or vehicles, the last three items of information may be omitted provided that the appropriate container or vehicle manifests, showing the details required for those items and the identifying numbers of the containers or vehicles, are attached to the load list. A load list is not required for goods presented via a port inventory system and declared to Customs electronically using NES

Source: UK HM Revenue & Customs Notice 275

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Description: A Manifest is a document specifying the contents of particular freight containers or other transport units, prepared by the party responsible for their loading into the container or unit.

Source: Belgian Customs Instruction nr. D.I. 524.01, 508.0, 521.103; UK HM Revenue & Customs Notice 275

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Description: A document certifying the origin of the goods to be imported. Required for the customs clearance. It is to be submitted by the exporter.

Source: Dubai Customs

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Description: Imports into the United Arab Emirates require an Original Certificate of Origin approved by the Chamber of Commerce at the country of origin detailing the origin of goods. The sample document provided may differ depending on the issuing country of export. General requirements of Certificate of Origin includes: (1) Making sure of the legal entity of the origin (contract of association or contract of the company). (2) The product should be consistent with the rules of origin according to: bi-lateral (or more) economic or trade agreement; or the rules of origin of the country or the exporting countries. (3) Having licenses from the concerned bodies (financial and industrial –municipality –chamber membership- local economic departments) concerned ministries and free zones.

Source: Ministry of Economy

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Description: 1 original plus 3 copies are required. Importer has to provide entire details about the transaction as mentioned and the form is to be filled either in Arabic or English.

Source: Dubai Customs

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Description: The form is to be filled either in Arabic or English.

Source: Dubai Customs

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